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Updating of Personal Data Sheet (CSC Form 212)

March 30, 2017

The Civil Service Commission (CSC) directed all government employees to submit their updated Personal Data Sheet (PDS) using the new form not later than April 30, 2017.

The CSC recently issued a resolution mandating the use of the revised PDS (Civil Service Form No. 212, Revised 2017) and requiring all government officials and employees to update their records using the new form, which should be submitted to their agency’s Human Resource Management Officer or HRMO by the said deadline. (Copy of published CSC Resolution No. 1700656)

The PDS is the official information sheet for all government officials and employees and is used as a main supporting document for all appointments in the government service. It requires truthful disclosure not only of an employee’s personal information but also his/her civil service eligibility; work experience; voluntary work or involvement in any civic, non-government, people, or voluntary organizations; learning and development interventions or training programs attended; and other pertinent information.

CSC Chairperson Alicia dela Rosa-Bala said that the new form contains employee information that may support decisions on appointments and other HR actions. It also conforms with relevant laws and issuances.

“In the 2017 version of the PDS, state workers who hold dual citizenship, including dual citizenship by birth, should indicate the countries of which they are a citizen. Those who have acquired the status of an immigrant or permanent resident of another country should also disclose the country where they acquired such status,” Chairperson Bala said.

She added that the CSC now requires the submission of a separate Work Experience Sheet, where employees shall indicate their actual duties for each position declared in the PDS under the Work Experience field.

“These details shall be used by the Commission in evaluating appointments issued, particulary in checking whether the appointee’s qualifications meet the requirements of the vacant position being filled,” she stated.

Moreover, the new PDS is a sworn document, which means it shall be attested to under oath by the employee and witnessed by a person authorized to administer an oath or affirmation. As provided in CSC Resolution No. 1700656 dated March 21, 2017, any misrepresentation made in the PDS and the Work Experience Sheet shall be a ground for the filing of appropriate administrative or criminal case/s against the person concerned.

Guide to Filling Up the Personal Data Sheet